When to Send Your Wedding Invitations? The Ultimate Calendar for Organized (and Not-So-Organized) Couples
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- #wedding calendar
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When to Send Your Wedding Invitations? The Ultimate Calendar for Organized (and Not-So-Organized) Couples
Planning a wedding no longer has to mean stress! If you’ve chosen digital invitations, congratulations—you’re ahead of the game. Forget about lost invitations, misplaced mail, and pending RSVPs. With a click, your guests receive all the information and confirm their attendance instantly. Simple, practical, and elegant!
Here’s the perfect calendar to know when to send your digital invitations and ensure everything flows smoothly.
9 to 12 Months Before: Send a Save the Date
If your wedding is during the high season, at a special destination, or with guests who need to travel, the Save the Date is essential.
What Is It and Why Is It Useful?
Basically, it’s a card saying: “Hey! We’re getting married on this date, so mark your calendar and stop looking for excuses.” This gives your guests time to plan and book flights or accommodations if needed.
When to Send It?
- Local wedding: 9 months before.
- Destination or high-season weddings: Between 9 and 12 months before.
Just to clarify: A destination wedding is a celebration held in a location different from the couple’s or guests’ usual residence. For example, if you decide to get married on a beach in Cancun.
6 to 9 Months Before: Order Invitations
This is the time to design and prepare the invitations your guests will receive.
What Should You Do?
1. Choose the design: At Specially, we offer several predefined designs you can personalize to fit your preferences or the option to create a fully custom design from scratch.
2. Define the content:
- Date, time, and location.
- Dress code.
- RSVP form.
- Additional information.
When Should You Order Them?
- Local wedding: 6 months before.
- Destination or high-season weddings: Between 6 and 9 months before.
emerald
wanderlust
pink
hollywood
vintage
blackline
4 to 6 Months Before the Wedding: Send Invitations
It’s time to send them! Digital invitations allow you to gather all the essential information and automate RSVPs without chasing anyone down.
When to Send Them?
- Local weddings: Send 4 to 6 months before.
- Destination or high-season weddings: Send 6 months before.
From Sending to 4 Weeks Before the Wedding: Review Guest List and Organize Stress-Free
The real magic of digital invitations lies in their efficiency. All the information you need arrives instantly in one place.
What Can You Manage with the RSVP Form?
- Guest list: Check who has confirmed and who hasn’t.
- Menu organization: Provide the restaurant with each guest’s choices and needs.
- Intolerances and allergens: Avoid issues by informing in advance.
- Transportation: If many guests confirm they’ll use a bus, you can organize it early.
- Seating arrangement: With confirmed guests and menu selections, designing the seating chart will be quick and efficient.
When to Review?
- First review: 2 weeks after sending invitations.
- Final review: 4 weeks before the wedding to send final numbers to the restaurant and vendors.
Quick Summary of the Calendar
| Phase | Date |
|---|---|
| Save the Date | 9 to 12 months |
| Order Invitations | 6 to 9 months |
| Send Invitations | 4 to 6 months |
| Review RSVPs and Details | From sending to 4 weeks before |
